In the realm of setting up your personal automations and smart home, deciding which To Do list to use (or if you can integrate your existing To Do list) is a key criteria that could heavily influence technology and platform choices. Being able to easily add tasks to you list over your preferred voice platform and have your tasks automate other processes in your smart home should be a key factor in planning and managing your smart home setup.
Here we cover the major To Do apps out there and review how well they integrate into voice platforms, smart home setups and automation processes. The main we are using in our review are;
- Works across major platforms. The task app would need to be available across iOS, Android, Mac and Windows as well as work effectively within Google Assistant, Siri and Alexa
- Can be shareable amongst various groups of people
- Automation triggers work across both IFTTT and Zapier
- Voice integration would be part of the free version.
With the acquisition of Wunderlist by Microsoft (more on that below) Todoist has become the grand daddy of the Task app space. Since its launch in 2007 Todoist has updated, improved and integrated itself across many platforms to make it the most widely available tasks platform out there. As expected it’s available in Android, iOS, Mac and Windows
With its clean modern interface Todoist is a pleasure to use. It’s easy to move tasks around, create projects and share tasks. One nifty feature is that you can use natural language to set your deadlines so you can type things like “due tomorrow” or “the day after” or “next Wednesday” and it will understand when to set the
The best thing about Todoist is its integration into all 3 major platforms of Google, Alexa and Siri. Using Skills, IFTTT or Zapier it’s easy to get Todoist working on any voice platform. Within all 3 platforms adding a task feels like a natural and easy exercise, as opposed to some tasks where you have to get the voice platform to connect to the service/skill and then add your task.
Our only major gripe with Todoist is that the free version is somewhat limited. You cannot create custom labels or reminders, and sub tasks and projects are limited. In full transparency we’ve been premium users of Todoist for years now so it’s a bit difficult to fully remember what using but not being able to label tasks, have subtasks, or set custom reminders was pretty frustrating and what we would consider to be standard features that should be part of the free version.
Any.do is one of the newer kids on the task block but they have launched and grown so quickly to now be a pretty significant name in the task space. Credit to their SEO and content marketing team as it’s almost impossible to search any task-related keyword without seeing Any.do at the top of the search results page.
Right out of the gate Any.do got many things right; availability across iOS, Android, Mac and Windows. It’s interface is very slick as well; clean and modern and we really like the panel view on their app home screens. They also go one step beyond their competitors and integrate a calendar view into their app as well as have very slick day planner view called Moments which is designed for you to stay focused on goals for the day. If you choose Any.do we don’t think there’ll be any issues with syncing or accessing your task lists from any device you may have or using any voice platform to add or retrieve your lists.
In terms of automations Any.do has this well covered as well. Available both on Zapier and IFTTT, the standard automations are available such as adding tasks to a Google calendar or Sheet. There are some creative automations as well; on IFTTT you can automatically create tasks to Any.do based on the weather. If it’s scheduled to rain, for example, you can automatically create a task for you to take the laundry off the line. Some of these automations seem a little self-serving, as in they seem purely designed to move you off your current task app and onto Any.do. There’s a lot of Zapier integration options for Any.do to replicate any tasks you have on their competitors such as Todoist, Microsoft To-Do, Google Tasks and so on.
The biggest issue with Any.do however is that the premium version is super expensive. At $14.99 per month it’s 3 times more expensive than Todoist which we feel is quite steep. Not only that there are a few not-so-subtle littered around the free version ‘encouraging’ you to sign up for the premium version. Not sure about you but this certainly turns off from making Any.do our permanent tasks apps.
During these times where work life is being heavily mixed up with personal life it’s often hard to separate work tasks from personal tasks. Why fight the issue, accept it and combine your work and personal tasks into one app. One of the most popular ways to do this is with Asana Tasks, which is part of Asana’s project management platform.
In most ways,
With Microsoft acquiring Wunderlist in 2015 there was hope that the tech giant would keep the task app separate whilst investing
The most interesting thing about Microsoft To Do is that currently there is no premium version of the app so you get all the features in the free app that you typically have to pay for in the premium versions of its competitors. It’s nice to use it and see syncing, custom labels, lists and reminders all come to you for free.
The biggest cross against Microsoft To Do is that it’s voice integration isn’t exactly top notch.